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Home Meetings Notice of AGM

The AGM starts at 12 on Saturday 24th October.

Hi all,

Our constitution states:

16.2     Notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General Meeting, or seven (7) days prior to a General Meeting called for such purpose.

We wish to modify item 11 of the constitution which reads:

11.       AUDITOR

11.1     The Annual General Meeting shall elect or appoint an Auditor or Auditors

11.2     The Auditor/s shall examine and audit all the books and accounts of the Club annually, and have the power to call for all books, papers, accounts, receipts etc of the Club and report thereon to the Annual General Meeting.

We have discovered that an auditor will cost between $2000 and $6000, which would pretty much wipe the club out if we tried to that every year. We have had our books (and I use that term very loosely) done by an accountant (now they look brilliant) and have put some measures in place to make sure we can track money flow far more concisely in the future.

So we want to change item 11, I think I am supposed to replace item 11 with something else but I have no idea what that would be, I’m hoping to come up with a cunning plan by the AGM.

Our constitution also states (who wrote this thing!) :

MANAGEMENT COMMITTEE

Management of the Club shall be vested in the Management Committee elected by members at the Annual General Meeting and consisting of:

9.2.1    President

9.2.2    Vice President

9.2.3    Secretary

9.2.4    Treasurer

9.2.5    Three (3) Committee Members

9.2.6    Club delegates

And then it goes on to say:

No person shall hold more than one position on the Management Committee at any one time. A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting which follows his / her election and he/she will be eligible for re-election.

OOOOPS! – Seems my role as Vice President, Secretary and Treasurer is not actually allowed, so it would be good to see some hands in the air on the 24th.

Finally it says:

12.1.5 The agenda for the Annual General Meeting shall be:

  • Opening of meeting
  • Confirmation of Minutes of previous Annual General Meeting
  • Presentation of Annual Report
  • Adoption of Annual Report
  • Presentation of Treasurer’s statement
  • Election of new Executive and appointment of Auditor
  • Vote of thanks for outgoing Executive
  • Determination of Annual Membership Fee
  • Notice/s of Motion
  • Urgent general business
  • Closure

So there you have it, that’s the agenda for the 24th.

Hope you can join us as this will also be a bit of a briefing for the summer ahead and your chance to ask any questions.